Privacy Notice

Last updated: 12/12/2025

1. Who We Are

Company name: Scorpion Security Southwest Ltd
Website: www.ssswltd.co.uk
Email: scorpion.ssw.ltd@gmail.com
Telephone: 07740876007 / 07849331192

Scorpion Security Southwest Ltd (“we”, “us”, “our”) provides professional security services and is committed to protecting personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

We are registered with the Information Commissioner’s Office (ICO).
ICO Registration Number: ZC058033

2. Personal Data We Collect

Through our website, we may collect the following personal data:

Name
Email address
Telephone number
Company name (where provided)
Enquiry details submitted via contact or recruitment forms
IP address and basic technical information
Website usage data (where cookies or analytics are enabled)

We do not intentionally collect special category data through our website.

3. How We Collect Your Data

We collect personal data when you:

Submit an enquiry through our website contact forms
Apply or express interest in security work or services
Contact us via email or telephone
Browse our website (via cookies and analytics, where consented)

4. Why We Process Your Data (Lawful Basis)

We process personal data for the following purposes:

Responding to service enquiries
Managing recruitment or contractor enquiries
Providing information about our security services
Managing business communications
Complying with legal, regulatory, and insurance obligations

Our lawful bases under UK GDPR include:

Legitimate interests
Contractual necessity
Legal obligation
Consent (where required, such as for cookies)

5. How We Store and Protect Data

We implement appropriate technical and organisational measures to safeguard personal data, including:

Secure email systems
Password-protected devices and accounts
Restricted access to personal data
Regular reviews of data handling practices

Only authorised persons can access personal data.

6. Data Retention

Personal data is retained only for as long as necessary to:

Respond to enquiries
Manage business or recruitment processes
Meet legal, regulatory, or insurance requirements

When no longer required, data is securely deleted or destroyed.

7. Sharing Your Data

We do not sell personal data.

Personal data may be shared only where necessary with:

Professional advisers (e.g. accountants or legal advisers)
IT and website service providers
Regulatory or law enforcement bodies where legally required

All third parties are required to process data lawfully and securely.

8. Your Rights

Under UK GDPR, you have the right to:

Access your personal data
Rectify inaccurate or incomplete data
Request erasure (where applicable)
Restrict or object to processing
Request data portability
Withdraw consent at any time (where consent is relied upon)

Requests can be made using the contact details below.

9. Cookies

We use a consent management platform provided by Usercentrics to manage cookies and similar technologies on our website. Non-essential cookies are only deployed after consent has been provided. You can review or change your cookie preferences at any time via the cookie settings on our website..

10. Complaints

If you have concerns about how we handle your personal data, you may complain to the Information Commissioner’s Office:

Website: www.ico.org.uk
Telephone: 0303 123 1113

11. Contact Us

For data protection enquiries or to exercise your rights:

Email: scorpion.ssw.ltd@gmail.com
Company: Scorpion Security Southwest Ltd